Published 10 July 2018
How we will use the information you provide
Who we are
The Assembly Commission is the data controller of the information you provide and will ensure it is protected and used in line with data protection legislation.
Any queries regarding our use of your information should be sent to the Assembly’s' Data Protection Officer at firstname.lastname@example.org or 0300 200 6565
What information we are we collecting?
Your name and your email address, and your organisation.
What we will do with your information
Your contact details including details about your organisation or job title will be used to inform you about the Assembly Commission’s work on reforming the National Assembly for Wales, for example in relation to the Assembly’s size and its electoral, operational and internal arrangements.
Your information will be retained by the National Assembly Commission on our secure ICT network (which includes third party cloud services provided by Microsoft. Any transfer of data by Microsoft outside of the EEA is covered by contractual clauses under which Microsoft ensure that personal data is treated in line with European legislation).
Our email updates will be sent to your email address via a third party application called MailChimp. See their website for details about how they will use your information: https://mailchimp.com/legal/privacy For use or storage of data outside of the EEA, Survey Monkey are certified to the EU-U.S. Privacy Shield Framework.
How long your information will be retained
Your information will be retained until the Assembly Commission has completed its reform work, or until you unsubscribe from the mailing list. You may unsubscribe from further contact at any point by letting us know or by changing your preference through MailChimp.
Our legal basis for collecting, and using your personal data is that the processing is ‘necessary for the performance of a task carried out in the public interest or substantial public interest’. The task is to facilitate the work of engagement with the people of Wales on Assembly reform.
You have certain rights over the information we hold. These include:
- the right to request access to your information;
- to ask that we update, complete or correct your information, if it is inaccurate or incomplete;
- the right to object to our using your information in certain circumstances; and
- the right to limit our use of it in certain circumstances.
If you would like to: engage any of the rights that you have under data protection legislation; ask a question; or make a complaint about how your information is used; please contact email@example.com.
You can also make a complaint to the Information Commissioner’s Office (ICO) if you believe we have not used your information in line with the law. ICO Contact details on their website: https://ico.org.uk/concerns/
Requests for information made to the Assembly
In the event of a request for information being made under access to information legislation, it may be necessary to disclose all or part of the information that you provide. We will only do this if we are required to do so by law.