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Assembly events

People looking at food on tables at a food festival

In this section, you can find out about:

Attending an event at the Senedd or Pierhead

Book a guided tour around the Senedd, attend Plenary meetings or committee meetings, or find out about all the events and exhibitions being held at the Senedd or Pierhead buildings in Cardiff Bay.

Organising an event at the Assembly

Holding an event or exhibition on the National Assembly for Wales estate gives you the opportunity to raise the profile of your organisation and its issues and concerns.

Summer events

The Assembly attends a number of events during the summer around Wales to try and meet with as many citizens as possible. Find out about our summer events programme here.

Privacy Policy

Privacy Notice for the Commonwealth Homecoming

The following provides details about how your information will be used if you attend the Commonwealth Homecoming event on 25 April 2018.

How we will use your information

Who we are

The National Assembly for Wales Commission is the data controller of the information we collect. We will ensure our use is in line with data protection legislation.

What we will do with your information

We hope to collect two types of information: your registration details and images of you enjoying our event. 

Registration details

You may register to attend either by emailing or phoning the National Assembly for Wales' contact centre.

Your name, contact details and any special requirements you may have ("registration details") will be used to administer this event and will be retained on our secure ICT system. 

We will also receive the details of attendees coming at the invitation of Team Wales. These details will also be used to administer this event and will be retained on our secure ICT system.

Our ICT infrastructure includes third party cloud services provided by Microsoft. Any transfer of data by Microsoft outside of the EEA is covered by contractual clauses under which Microsoft ensure that personal data is treated in line with European legislation.

Images

We will stream footage of the event on Facebook Live. In addition, the event will be photographed (as detailed below).

Photographs will be taken at the event by a photographer. The photographs will be made available to us by the photographer and to the Welsh Government.  Our use of the photographs is set out below.

We refer to both photographs and streamed footage as "images".

Images may be retained by the Assembly indefinitely.  Images that we keep will be stored on our secure ICT system (as above).

We may use the images on our social media platforms, on our website or in printed and digital material in order to promote the work of the National Assembly for Wales and engage with the people of Wales. This may also include sharing the images with media organisations, including news outlets, and partner organisations.

Any images which we publish (or provide to others to publish) into the public domain will remain there. Images we keep may be used in the future without reference to the event.

If you do not want to appear in any images, please contact a member of staff at the event.

As indicated above, the photographs will be made available by the photographer to the Welsh Government. Details of the Welsh Government's use of images are available in the Welsh Government's privacy notice for this event, which is attached as an annex to this notice.

The photographer may share the images with media organisations, including news outlets, with the prior consent of the Welsh Government when necessary. For information as to how the photographer will use the images, please see their privacy notice which is attached as an annex to this notice.

It is envisaged that guests and other attendees may take photographs or film footage of the event including, but not limited to, Team Wales and media organisations.  We are not responsible for the use that any other person or organisation makes, or may make, of any such images.

Your rights

Our use of your information is to enable us to promote the work of the National Assembly for Wales and engage with the people of Wales, which is one of our strategic goals, as set out in the Assembly Commission Strategy 2016 – 2021.

You have certain rights over the information we hold. If you would like to:

  • engage any of the rights that you have under the legislation (such as the right to request access to your own data; or, in certain circumstances, the rights to update or correct it, object to, or restrict, our use of it);
  • ask a question; or
  • make a complaint about how your information has been used;

    please contact the Assembly Commission's Information Governance Manager on 0300 200 6494 or via  Alison.Bond@assembly.wales.

    Please note that some of these rights will not be enforceable until the General Data Protection Regulation applies in the UK on 25 May 2018.

    You can also make a complaint to the Information Commissioner's Office (ICO) if you believe we have not used your information in line with the law. The ICO's contact details can be found on their website.

    Requests for information made to the National Assembly for Wales Commission

    In the event of a request for information being made under access to information legislation, it may be necessary to disclose all or part of the information that you provide. This may include information which has not previously been published. We will only do this if we are required to do so by law.

     

    Annex:

    PRIVACY NOTICE – WELSH GOVERNMENT IMAGE LIBRARY

    In our remit as data controller, the Welsh Government uses the images received for the below purposes. 

1.       These purposes are:

Publications, Presentations, Exhibitions, Displays, Social Media and Websites

2.     Who do we share your information with?

Images held by the Welsh Government will not be shared with third parties.

3.     How long will we keep your information?

The contents of the image library will be reviewed every five years and any images deemed no longer suitable for use will be removed and destroyed. 

4.     Your rights in relation to your information/data

You have the right to:

  • Access to the Personal data that we are processing about you;
  • Require us to rectify inaccuracies in that data;
  • The right (in certain circumstances) to object to processing;
  • The right for your data to be 'erased';
  • Lodge a complaint with the Information Commissioner's Office (ICO) who is our independent regulator for data protection.

For further information about the information which the Welsh Government holds and its use, or if you wish to exercise your rights under the GDPR, please see contact details below:

Data Protection Officer, Welsh Government, Cathays Park, Cardiff, CF10 3NQ

Email: Data.ProtectionOfficer@gov.wales

 

Or Digital Asset Manager, Communications Division, Welsh Government, Cathays Park, Cardiff, CF10 3NQ

 

The contact details for the Information Commissioner's Office are:

Wycliffe House, Water Lane, Wilmslow.

Telephone:  01625 545 745 or 0303 123 1113

Website:  www.ico.gov.uk

 

 

Wales News Service Privacy Policy

The Welsh Government will retain the full copyright of all commissioned photography produced by Wales News Service LTD as required and as agreed under the terms of the Welsh Government Photography Framework Contract (C200/2013/2014).

All commissioned and edited images will be sent though a secure system to the Welsh Government for the images to be distributed.

Wales News Service will only share images with media organisations including news outlets with the prior consent of the Welsh Government when necessary.

No Welsh Government images or data will be shared through any other media including social media without the prior consent of the client.

With regards to data protection - Wales News Service ltd is registered with the Information Commissioners Office under the registration reference ZA28410

 



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